Privacy policy

1. Introduction

The Ethos Alliance Charitable Trust (we, our, us) complies with the New Zealand Privacy Act 2020 (the Act) when dealing with personal information. Personal information is information about an identifiable individual (a natural person).

By using www.ethosalliance.nz (the site), you consent to us collecting personal information about you. This policy sets out how we will collect, use, disclose and protect that personal information.

This policy does not limit or exclude any of your rights under the Act. If you wish to seek further information on the Act, see www.privacy.org.nz.

2. The information that we collect

We collect personal information from you, including information about your:

name and contact information, including your email address, when you submit an enquiry;
how you use this site, for example which links you click on;
your Internet Protocol (IP) address, and details of which version of web browser you used;
information on how you use the site, using cookies and page-tagging techniques.

Providing some information is optional. If you choose not to enter a certain type of information, we'll be unable to provide specific services.

If you provide us with personal information about someone else, you must ensure that you are authorised to disclose that information to us and that we are able to collect, use and disclose it in accordance with this policy without taking any further steps.

3. Why we need it

We may use your personal information to:

provide you with services;
consider you for an employment or volunteer role;
check for conflicts of interest;
carry out due diligence on prospective clients;
send you information, including event notifications and email newsletters that you have subscribed to;

We also use Google Analytics software to collect information about how you use the site. We do this to help make sure the site is meeting the needs of its users and to help us make improvements, for example improving site content.

Google Analytics stores information about:

the pages you visit on the site;
how long you spend on each page;
how you got to the site;
what you click on while you’re visiting the site.

We also collect data in order to:

improve the site by monitoring how you use it;
gather feedback to improve our services;
respond to any feedback you send us, if you’ve asked us to;
send emails to users who request them;
allow you to access our services.

4. What we do with your data

The data we collect may be shared where we consider it necessary for our effective operation, such as with supplier organisations, where this is consistent with the purpose for which your personal information was collected.

We will not:

sell or rent your data to third parties;
share your data with third parties for marketing purposes.

We may share your data if we are required or permitted to do so by law, for example, by court order, or to prevent fraud or other crime.

5. How long we keep your data

We will only retain your personal data for as long as:

it is needed for what we do with your data (the purposes);
the law requires us to.

6. Children’s privacy protection

Our services are not designed for, or intentionally targeted at, children 13 years of age or younger. We do not intentionally collect or maintain data about anyone under the age of 13.

7. How we protect your data and keep it secure

We design, build and run our systems to make sure that your data is as safe as possible at any stage, both while it’s processed and when it’s stored.

We are committed to doing all that we can to keep your data secure. We have set up systems and processes to prevent unauthorised access or disclosure of your data.

We also make sure that any third parties that we deal with keep all personal data they process on our behalf secure.

However, the Internet is not in itself a secure environment and we cannot give an absolute assurance that your information will be secure at all times. Transmission of personal information over the Internet is at your own risk.

8. Your rights

You have the right to request:

information about how your personal data is processed;
a copy of that personal data;
that anything inaccurate in your personal data is corrected immediately.

You can also:

raise an objection about how your personal data is processed;
request that your personal data is erased if there is no longer a justification for it;
ask that the processing of your personal data is restricted in certain circumstances.

If you have any of these requests, please contact us.

9. Contact us

You have the right to ask for a copy of any personal information we hold about you, and to ask for it to be corrected if you think it is wrong.

In respect of a request for correction, if we think the correction is reasonable and we are reasonably able to change the personal information, we will make the correction. If we do not make the correction, we will take reasonable steps to note on the personal information that you requested the correction.

If you want to exercise either of the above rights, email contact@ethosalliance.nz. Your email should provide evidence to confirm you are the individual to whom the personal information relates and set out the details of your request (e.g. the personal information, or the correction, that you are requesting).

10. Changes to this policy

We may change this policy. Any changes will apply to you and your data immediately.

If these changes affect how your personal data is processed, we will take reasonable steps to let you know.

Last updated: 23 November 2023